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The Language of Presentations


The Language of Presentations
2012. 9

I. Starting your presentation
? Below are some terms and phrases useful when starting a presentation. ? Study them and pick out those which will be most useful to you.

1. Signal the start
? Right / Good / OK / So ? Good morning (everyone / ladies and gentlemen)

2. Introduce yourself and your subject
? My name is and I'm XXX ? I'm here to │I tell you about / explain... ? I'm going to │talk to you about... ? I'd like to │give you some information about...

3 Before you start
? First of all, (can I say)... ? ... thank you │for inviting me here today ? │for your kind introduction ? │for giving me this opportunity to speak to you today ? │all for coming

4 Questions
? I'll speak for about 15 minutes and leave time at the end for questions. ? Could I ask you to leave any questions until after the presentation. ? Please stop me at any time if you have any questions. ? Could I ask you to be patient, as English is not my first language.

5 Giving an overview of your presentation
? So, I'd like to divide my presentation into │ 3 main areas. │ 2 parts.

II. SIGNALLING THE PROGRESSION OF IDEAS
? I'd like to start… │ by saying / explaining / showing you / describing etc. │with a brief introduction to / a short film / quotation from / a story ? First , I'd like to… ? To begin with , … ? O.K. Now │I'd like to move on to / turn to,,, ? Next, │I'm going to deal with / address / focus on… ? Finally, let's look at/examine / analyze,,,

III. REFERRING TO VISUAL AIDS
? As you can see from this chart / diagram / graph / picture / map / slide ? If you look at this chart / diagram / graph / picture / map / slide, you can see… ? This chart / diagram / graph / picture / map/slide │illustrates… │shows …

IV. CONCLUDING
? ? ? ? ? Finally │I'd like to say that ... In conclusion │ I'd like to │end │by saying… │conclude │with a brief summary So, if you have any questions, I'll do my best to answer them. ? I only have time for two more questions. ? So, if there aren't any more questions, │thank you very much for your attention. │I'll end there.

V. STRATEGIES AND TIPS FOR SUCCESSFUL PRESENTATIONS
? Below are some general principals useful when giving a presentation. ? Study them and use them to help you before and when you give your presentation.

1. Remember

the KISS principle

? Keep it Short and Simple ? 10 minutes is a good length. If it is longer, use pictures slides and graphs to add variety. ? Use short sentences and leave time for questions at the end.

2. Questions

you ask yourself

? Who is your audience? What message do you want to give them? ? What result do you want from the presentation? ? When planning your presentation, think about who you are speaking to and what effect you want to achieve (giving information, persuading, making recommendations)

3. Involve your audience
? people remember only a little of what they hear, a little more of what they see, but most when they participate.
? Talk to your audience directly. ? Use "you" (eg "as you know... ") and give examples based on their particular situation. ? If possible, get ideas and feedback from them to make your presentation more relevant.

4. Use visual aids to add variety and emphasis, but not too many!

? Flips, slides and graphics add variety and impact to your presentation. ? But they must be interesting and, please, only a few! ? Use headings and short bullet points, not lines and lines of text. ? Don't read them, speak about them. Use them to create a nice surprise...

5 Begin and end powerfully.
? People remember the first and last things that they hear. ? So make sure you make a strong impact at the beginning and leave them with something to remember you by.

6 Reinforce your message
Say what you're going to say, then say it, then remind them of what you said.
? Use the introduction at the beginning to prepare your audience: explain what you are going to tell them about and give them a short overview of the different parts of the presentation. This will help them to follow each part more easily. At the end of your presentation, remind them of the essential points again.


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