Making Management of Change More Manageable
Management of Change (MOC) is an essential process to manage the changes that occur within your company and to minimize potential hazard
s that may be associated with these changes. How you handle MOC can greatly affect your company’s efficiency and profitability.
A Simple Self-Assessment:
Do you have confidence in your existing MOC workflow or procedure? Dyadem will apply our expertise to your workflow and procedures to help you improve your MOC process. lf you do not have an MOC process, we offer a standard MOC workflow based on industry best practices that can be configured for your organization. Have you spent a significant amount of time and money building an in-house MOC system that has not performed to your expectations? Many companies have told us that their current in-house system is lacking. Stature for MOC, however, is a real-time, enterprise system that manages and filters projects at the facility, regional, divisional, national, or global level. Stature for MOC uses a workflow engine to enforce your MOC process by sequentially administering roles, tasks and responsibilities. How much are you spending on your MOC application each year to maintain it? Dyadem provides services that will maintain Stature for MOC for you, thereby significantly lowering your ongoing operating costs. This includes software updates, changes to your workflow and other issues that may arise. Stature for MOC also comes with an administration tool that allows you to add or delete users, configure your own workflows, change an individual’s role within the MOC process, and edit user information, among other functions.
Do your employees know how to use your MOC application effectively and do they use it regularly? Stature for MOC greatly simplifies the MOC training process by streamlining your MOC procedures and walking each user through his/her steps in the MOC process. ln addition, Dyadem provides a full range of training and support services for MOC methodology and Stature for MOC itself. These services include on-site training, e-training, customized manuals, software support and engineering services. Having well-trained, motivated, and confident employees will help to increase the adoption rate of your MOC application and also increase the efficiency of your MOC process in general. Do your MOC projects often get questioned, stalled, or abandoned due to low employee participation? As with any software application, cumbersome systems are not readily accepted by employees. ln the MOC process, non-participation results in longer project lifecycles and overrun budgets. The transparency of the process enforces accountability by allowing everyone to view the real-time status of projects and identify people who are not completing their tasks when required. Completing your MOC projects in an efficient and timely manner will limit your exposure to risk and eliminate the financial implications of late or overdue projects. Are you a Project Manager who seems to be constantly chasing people down to complete tasks? lntegrated with your corporate email system, Stature for MOC automatically contacts each person involved in the MOC process as he/she is asked to perform a task and allows
you to follow each task through to completion. Any overdue tasks are quickly identified and the person involved is notified by an escalating reminder system through email. Stature for MOC administers your MOC process for you and lets you focus on your core business initiatives. Do you have difficulty managing the information and numerous documents that are required for each MOC project? When using Stature for MOC, all background information and documentation for each project is stored in one central database. This provides easy and simultaneous access to all relevant information by everyone involved in the change and allows users to search for relevant information and learn from past MOC experiences across the company. Do you face problems with people skipping steps and performing tasks without obtaining all of the necessary approvals? Stature for MOC uses a true workflow engine. Once your workflow has been finalized, Stature for MOC ensures that all of the steps are followed in the proper order and that all necessary approvals are obtained before tasks are undertaken. Do you have difficulty generating the required reports on your MOC data? Stature for MOC provides real-time reporting that automatically provides dashboards and reports to provide immediate information about the status of MOC tasks and projects. Configurable reports and dashboards are also available in the supplemental Stature Reporting Studio package. Does your MOC process help you to effectively minimize the hazards that can arise when changes are implemented? Stature for MOC helps you to clearly define the scope of your MOC project and incorporates your Process Hazard Analysis (PHA) method into your MOC workflow. Stature for MOC also facilitates the selection of the required team members
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that should be involved in the PHA process. The more you understand the change, the better you will be at assembling PHA groups and the more effective your analysis will be. This will allow you to better predict and avoid the risks that may be associated with each change. Do you use PHA-Pro to do your Process Hazard Analysis? Stature for MOC fully integrates with PHA-Pro, Dyadem's industry-leading software tool for Process Hazard Analysis. Your company's PHA-Pro users can upload their PHA-Pro files and assign the recommendations and action items from their analysis to various people and follow them through to their successful completion. Stature for MOC will also validate your uploaded PHA-Pro files to ensure that only approved PHA templates are used within your MOC process. lf you do not use PHA-Pro and you use other programs such as Microsoft Word or Excel to do your analysis, files from those programs can easily be uploaded into Stature for MOC. Do you have other software applications that you would need your MOC application to integrate with (email, work order system equipment and drawings databases, etc)? Stature for MOC integrates with other software applications such as Microsoft Outlook or Lotus Notes (email), Maximo (equipment lD system), Documentum, and SAP to allow communication and transfer of data. This integration enables task notification, reduces errors by having automatically populated fields, and eliminates the need to re-enter data. Dyadem has an application integration team that can work closely with your IT group to ensure a smooth integration between systems. Can you accurately evaluate the overall effectiveness of your MOC process? The transparency in Stature for MOC allows you to quickly and easily identify bottlenecks in your MOC system. Reviewers can track and search any current or past projects to evaluate employees' response times to accept tasks, the time taken to complete individual task, and the overall completeness and effectiveness of the MOC process.
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